IF YOU NEED A HOTEL ACCOMMODATION, PLEASE SEND A REQUEST BY EMAIL email@example.com
Dates of guaranteed reservation in hotels: September 16-20, 2015.
If you want to book the hotel for earlier or later dates, or the room of higher category, please contact the Congress manager.
HOTEL BOOKING PROCEDURE:
1. Enter online registration section using your login and password
To find more information about the online registration procedure see "Registration procedure" section
2. Click "Hotel Accommodation"
3. Please note, your check-in and check-out dates, time of arrival and departure, comments
If two participants want to share a room (with two beds), ONLY ONE of them should book it and enter the name of his/her room-fellow in the "Comments" box of the Hotel Accommodation section. The option of booking a bed in a double room is available only if your room-fellow intends to stay for the same time period. If not, the accommodation in a single room will be offered.
4. Press the button "Submit"
5. Go to the section "Payments" and choose the way of payment. If you pay by bank transfer please print the bill.
To find more information about the payment procedure see "Payments" section
The hotel booking confirmation will be sent to your email address when we receive the payment.
For double/twin room shared with accompayning person/colleague please:
1. Book a double/twin room.
2. Indicate the name of the accompanying person/colleague into the comment field. Please also write wheather you need a double bed or two separate beds.
3. If you'd like to receive separate bills please send us email with this information. We will change the room category "Double/twin" to "Place in Double/twin" and halve the price.
4. Pay for a room.
5. Please do not book a second double room.
Payments for your accommodation must be made before August 01, 2015.
Hotel reservation deadlines is August 15, 2015.
Information about the hotel accommodation cancellation should be made in written form only and forwarded to the Congress manager by email firstname.lastname@example.org.
For cancellations received before August 01, 2015 the sum of payment will be refunded completely (minus banking costs).
If cancellation is made from August 01 until August 16, 2015 the cost of one night stay and the amount of banking costs will be kept back. The rest of the payment will be reimbursed.
For cancellation received on August 16, 2015 and after - no refund.
All refunds are made within 2 weeks after the congress
According to Russian legislation all people with citizenship other than Russian are required to be registered with local immigration authorities everywhere they may across the Russian Federation. Please be informed that registration service fee must be paid directly to the hotel upon arrival.
If for any reason you can not make your hotel reservation online or have any questions concerning the hotel accommodation please contact the congress manager by email address email@example.com or by phone + 7 (812) 335-2055, ext. 130 (Natalia Aseeva).